IT Governance as Business Enabler

Access Governance is a must have

Access Governance

Access Governance

Organizations have an ongoing-need to support the companies to reach their strategic objetives. They must enable every employee or involved partner or contractor to perform better. At the same time organizations must manage the involved security risk when using the data and applications . Companies there

fore need to perform role and user management based on audit-compliant processes in order to meet compliance requirements. They require the highest possible level of transparency in order to implement and enforce consistent identity access governance processes.

This is why access governance solutions must prepare all relevant information in a comprehensible and individual manner to suit the needs of each individual specialist department. All changes must be made visible and transparent. This ensures that the entire company meets all regulatory IT compliance provisions.

Whenever authorizations are allocated to employees, a multi-stage approval process must simultaneously check whether the authorizations are actually needed. For additional security, existing authorizations should be checked regularly (recertification). So what should an effective Identity Governance solution be composed of?

Recommondations for effective Identity Governance

  1. Audit and Compliance

The IAM solutions are critical and reliable tools that provide data for audits and should help you meet compliance requirements. They need to generate standard reports according to traditional audit questions and must also offer a mechanism for selecting items based on customer-specific criteria. Furthermore they should provide detailed compliance reports on business processes or deviation reports that lay out discrepancies between reference and actual values.

  1. Access Request & Approval

Access governance means that the responsibility and decision-making authority for assigning access authorizations is shifted to the specialist departments. Access Request & Approval functions allows staff to request authorizations, which are then subjected to a multi-stage approval procedure. Risk limit options should make it possible to include an additional approval stage.

  1. Access Review & Cerfifications

The Access Review should enable companies to processes and present the existing access authorizations in a comprehensible, non-technical manner and cyclically forwards the data to the team manager for review. The manager should be responsible for regularly evaluating, confirming or possibly denying existing authorizations (recertification process). This greatly improves security and ensures compliance with legal and organizational regulations in the context of accessing corporate data.

  1. Audit-compliant Workflows

Our Business Process Workflow is a web-based workflow management system that facilitates efficient, process-oriented access rights management for internal and external company employees and partners.

The IAM system must provide preconfigured and audit-compliant standard workflows that facilitate an efficient, process-oriented access rights management for internal and external company employees and partners or contractors. It should also allow for creating additional customer-specific processes.

  1. Risk Management & Analytics

Risk-based access intelligence methods can uncover critical security gaps and thus help prevent any form of data misuse. Implemented solutions should offers automatic support throughout all stages of access risk management – from assessment and analysis through to monitoring and risk control.

  1. Policy Management

It takes more than role definitions and automated authorization workflows to reliably ensure regulation compliance; more and more companies additionally turn to policy enforcement, i.e. the forced adherence to access management rules. An IAM solution must support compliance with SoD regulation and enable the analysis of additional rules based on specific attributes, allocations within organizational units or job functions. As an increasing number of business processes violate SoD rules, it is becoming ever more important to define, manage and validate these violations to help the people in charge launch adequate measures.

  1. Role Management

A governance oriented IAM solution should also support a role management module that analyzes and optimizes the user role definition process, thus laying the foundation for business-oriented role lifecycle management. It links the existing user information with the required technical access information and generates role suggestions based on this data.

  1. Live Balancing

Last but not least a Live Balancing function should be included. It should provide a ‘consolidated view’ of the access protection systems and enable a direct target-actual comparison of the identity management system and the connected target systems.

Maximum transparency and control of GRC related processes

Beta Systems offers various workflow-based request and approval procedures in the context of access authorization management and IT governance. Business-oriented evaluations, analyses, reports and dashboard deliver maximum transparency and control over GRC-related safety processes.

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Thomas gr. Osterhues
Thomas is Senior Manager Marketing at Beta Systems. While working at market leaders Coca-Cola and Lidl, he was infected with the tech bug and moved rapidly into the software world, working for leading ECM and IAM companies in Marketing, Channel Sales and Product & Solution Management., with a strong focus on business processes and identity access management challenges at large clients. He is able to rapidly understand and articulate how technology can solve specific business challenges: for sectors, channels, prospects, teams ... and bring all stakeholders on board. He is someone who gets the job done – and then some.

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